Management Assistant Officer, Department of Statistics & Data Science (1-year contract, renewable)

• Company National University of Singapore
• No. of Openings 10+
• Salary Not Disclosed
• Work Type on-site

Job Description :

The incumbent will provide administrative support to the Department of Statistics and Data Science. Duties and responsibilities include, but are not limited to the following -

1) Manage Continuing Education & Training (CET) courses

• Manage short courses by using online application portal (OAP) system.
• Set up and maintain course runs in OAP.
• Schedule course run dates with trainers for public and corporate runs.
• Manage registrations on OAP and send offers.
• Send out programme confirmation emails to participants.
• Collate attendance list and participant profile.
• Manage printing of course materials and catering services.
• Generate e-certificates for participants.
• Generate invoices via OAP.
• In charge of any invoicing/Skillsfuture credits issues.
• Update and keep track of student assistant hours.
• Assist in other areas where necessary.

2) Admission for Master for Research and PhD Programmes

• Process and manage PhD and Master by research programmes applications.
• Prepare the admission template and documents required by the graduate programme committee to review the applications.
• Prepare the admission template and dossiers for submission to Dean's Office for shortlisted candidates.
• Manage the role-based email accounts and attend to the enquiries.
• Schedule virtual interviews for the shortlisted candidates.
• Assist in other areas where necessary.

3) Provide support in IT-related matters.

• Assist in the creation of accounts in the cloud computing.
• Maintain the new cloud computing services.

4) Provide support in fixed assets-related matters

• Oversight in fixed assets management and compliance.
• Assist in retirement procedures.
• Coordinate and conduct annual asset verification exercise.

5) Other duties as assigned by the Department

• Update alumni database.
• Assist in any ad-hoc tasks as required by the reporting officers.